Final Account: Cover Letter (Sample)

- Address of the head of the HPSL’s executive committee -

Basel, [Date]

Final Account: EVENT TITLE

Dear Ms/Mrs/Mr - head of the HPSL’s executive committee -,

To whom it may concern,

enclosed please find the final account for the workshop / guest lecture / conference EVENT TITLE, for which the Hermann Paul School of Linguistics Basel – Freiburg kindly granted a subsidy of a total of XXXX.XX CHF.

I have put together a detailed overview of the overall budget and the expenses which should be assumed by the HPSL according to the proposal.

I kindly ask for the transfer/settlement of the expenses of (total) XXXX.XX CHF to be made to the concerned people/institutions/service providers:

____________________________________________________________________________________

Yours sincerely,

- Signature -

Name Surname

-Alternative phrasing possible-

Final Account: Itemization of Expenses (Sample)

General remark: one row per bill/receipt/ticket, thematically sorted.

Expenses EVENT TITLE	Effective [Date]

Nature of Expense	Budgeted Costs in CHF*	Actual Costs in CHF*	Status (disbursed by / open)	Financing through
...	...	...	...
...	...	...	...
Total Expenses	XXX.XX	XXXX.XX

* Amounts in Euros have to be translated into Swiss Franks using the day’s current rate. The amount in Euros and the date of the translation are to be mentioned in brackets.